You’re probably a jack of all trades if you’re an executive assistant. The list is seemingly endless, from handling calls and emails, scheduling calendars, travel arrangements and planning events. Sometimes it can feel like even an assistant needs an assistant.

There are countless digital tools designed to make life easier for an executive assistant. However, your busy schedule may mean you don’t have the time to research every tool available on the market, which is why we’ve done the grinding work for you! We’ve shortlisted ten handy digital tools that will definitely make your life as an executive assistant easier.

If you’re looking for tools to help you organize your projects and multitasking in a systematic way without making a bigger mess than when you started, you’ll love these tools –

cabinet

What is cabinet?
Kabinett is every executive assistant’s dream come true. If you’re tired of constantly wasting your time adjusting your calendar to different time zones, this tool makes planning a breeze.

This is how the cabinet works

• Cabinet is an automated scheduling system that integrates with other tools such as G-Suite and Outlook, making coordination between different tools seamless and straightforward.
• Say goodbye to forgetting tasks and missing things on your to-do list with Cabinet. The cabinet has customizable labels to group tasks based on priority/clients/dates.
• It has time tracking analytics so you can save time explaining to your bosses what you’ve accomplished in your given bandwidth.
• You can also create different profiles and make notes about your customers’ favorite doctors, birthdays or even their favorite coffee shop.

Monday.com

what is monday
Monday is often referred to as “the everything tool”. It will save you from trouble by making sure you don’t miss a single task in your busy day. And the best part is that its visually pleasing design layout makes it a joy to work with, unlike many tools out there.

This is how Monday works

• With Monday.com, you can create a chalkboard of to-do cards and organize them by priority so you know exactly what you need to get done that day.
• You can also give your manager access to these task cards. That way they can relax knowing you’re getting things done instead of pinging you every other hour.
• You can add your manager as an employee. Even if they’re in the middle of a meeting and can’t reach you by phone, they can add a task directly to your board. This eliminates a lot of confusion and the possibility of misunderstandings.

Also read our blog: 2022 Guide to Managing Calendars: The 12 Best Calendar Apps and Other Ways

The assist

Being an Executive Assistant means keeping up to date with industry trends. You need to think of new and innovative ways to make your work more efficient. Sometimes it helps to get a fresh perspective from other EAs working in the same field. This is where The Assist comes into play.

What is The Assist?

The Assist is a weekly newsletter full of helpful tips and tricks to help you get the job done as an EA. There is also plenty of advice from experienced executive assistants to help you grow and advance in the industry. Sometimes being an EA can be stressful and knowing that there is a community to connect with makes things easier.

This is how The Assist works

• All you have to do is sign up for the newsletter on jointheassist.com
• A new newsletter arrives in your inbox every Tuesday
• And that’s it! Enjoy access to the best tips and tricks, professional advice and even some anecdotes from people at work.

If you spend most of your day planning meetings, attending meetings, and coordinating between different meetings, these are tools you’ll be thankful you have –

Praise

What is imlobing?

Well, who doesn’t love hearing great things about themselves? Or a chance to grow from their mistakes? We all appreciate constructive reviews, but do you go to every client and executive and ask for feedback? Who has the time for this? That’s why Impraise is here to help.

How impraise works

• Impraise has rightly called itself “the fitness tracker for work.”
• It has a simple, social media-like design interface that will not confuse anyone.
• You can select individual tasks and request feedback and ratings from all team members involved. You’ll get the request in seconds, and you don’t have to keep calling with follow-ups. They will only be notified when they are done.
• This helps you track your progress as an executive assistant and identify areas for improvement.

Through which

What is through?

It’s a video calling tool that focuses on the important things – the people. Unlike traditional video conferencing tools, Whereby has a clean interface and a visually pleasing color palette that won’t tire you out after staring at the screen for hours.

This is how Whereby works

There are so many things to love about Whereby!

• First, you don’t need to download any tool to your system, saving you valuable time and space.
• All you have to do is get your personalized URL, share it with your team, and you’re good to go! You can start the meeting with just one click.
• You can even access it from your phone, which is a boon for executive assistants who are constantly on the go.
• Finally, you can have fun with the meeting rooms by creating your own backgrounds.

boomerang

What is boomerang?

Every person on this planet has forgotten to reply to an email at some point in their life. But unlike most people, executive assistants can’t afford not to follow up on email. This is where this tool will change your life.

How boomerang works

• Boomerang helps you sort and tidy up your email inbox. It’s an extension that you can easily install on your browser.
• It integrates with Outlook and Gmail and helps you organize your emails, schedule emails in advance, and set reminders for follow-up emails.
• If you’ve forgotten what a real no-work weekend looks like, this tool may be able to remind you.

If scheduling calls and meetings gets in the way of your productivity and takes up a significant portion of your day, then these scheduling tools will save you a lot of time.

calendar

What is calendar?

Calendar is a proactive tool that allows you to schedule meetings without unnecessary coordination between different teams involved. This tool aims to avoid wasting time tracking people to find the best time to make a call.

This is how the calendar works

• With the calendar you can integrate iCloud, Google, Outlook and Office 365 calendars and keep an eye on all appointments.
• Its intelligent scheduling system suggests the best time to schedule meetings.
• It streamlines call transcriptions to save you time on meeting minutes.

Time Zone Ninja

What is Time Zone Ninja?

This is a tool that executive assistants who work with people in different time zones will love!

This is how Time Zone Ninja works

• With TZN, all you have to do is enter the geographic locations of your team members and let the tool suggest the best time to call.
• No login is required, making it easy to access.
• The user-friendly design makes it easy to add more locations and guests to the meetings.

If your boss has to travel extensively for work and you’re getting lost in a sea of ​​travel preparation requirements, check out these helpful tools –

cool cousin

What is Cool Cousin?

While traveling can be great fun, finding yourself in an unfamiliar city/country can be confusing. Unfamiliar with the place, they spend hours reading guidebooks and reviews. However, most managers leave this task to their assistants. Save time reading pages of Yelp reviews and give your boss the best recommendations with Cool Cousin.

This is how Cool Cousin works

Just enter the location your boss is traveling to and the “cousins” pull up a list of top city recommendations. This includes attractions, places to eat, etc.

This app is so helpful that even National Geographic has it on its list of must-have travel apps.

TripIt

What is TripIt?

Planning a trip for your boss involves many details. Flight bookings, hotel accommodations, taxi receipts, itineraries – keeping track of all these things can be pretty messy! What if we told you that you could have all these details in one place? With TripIt you really can!

How TripIt works

• All you have to do is book hotels, arrange flights and forward the emails to TripIt.
• Then let the tool work its magic and create an itinerary based on the details obtained.

The executive assistant

Even if you have a lot to do as an executive assistant, that doesn’t mean that you have to do everything on your own. Make the most of the digital tools at your disposal to ensure you are as productive and efficient as possible at your work. We hope you found this article informative and incorporate these tools into your daily work.

If you’re interested in learning and growing as a Remote Executive Assistant at Wishup, click here to contact us or email us [email protected]