When was the last time you checked the unread emails in your inbox? Can there be a good trail among those unread emails? Many doubts and one simple solution – email management.

But if email organization were that easy, you wouldn’t even be reading this. A cluttered inbox is a major challenge for any business owner, especially those whose business functions are largely based on email. You would be surprised to know that the average person spends 28% of their time on email each week. That’s more than 10 hours a week!

A google search of how to organize email or how to manage too much email will open a pandora box for you. However, it may not solve your problem as you may still be wondering which tool is the best for the situation you are facing. So here we are, answering common questions about email management and how best to do it.

What are inbox management tools?

Inbox or email management software tools help you to better organize and manage your mailbox. The aim of these tools is to –

1. Filter and organize your inbox: Email management software gives you the power to properly organize and filter your emails.
2. Increase your productivity: A proper email management tool can greatly improve your speed and thereby increase the workload. These tools can also increase the efficiency of every message you send and receive.
3. Help you analyze outcomes and behaviors: You need a way to track and analyze your results in order to grow, and the right email management software can help you with that.

What Are Some of the Most Effective Email Management Tools?

SaneBox

One of the best ways to organize email is with SaneBox, an email management system that works with any email platform. The tool helps you to prioritize and organize your emails accordingly. For example, you can use it to quickly identify emails that don’t require urgent attention and group them into a specific “SaneLater” mailbox that you can review at any time. Simply put, it’s a smart do not disturb feature for people who want to respond to every notification and end up with a pool of unfinished work.

Clean email

Do you have a large stack of unnecessary and unread emails? Clean Email is a bulk email cleaner that helps you clean and manage your cluttered inbox. It organizes your emails into convenient bundles to manage hundreds or even thousands of communications in just a few clicks.

Its Smart Unsubscriber feature collects all your newsletters in one place and allows you to unsubscribe from the ones you don’t want to receive. Clean Email is a privacy-oriented email manager that does not store, sell, or analyze user data for any purpose other than the app’s public features.

boomerang

Would you like to postpone your messages? Want to change the time you send your emails? Add a quick readability check to your email signature to ensure your instructions and sales pitches are clear and concise? Boomerang is one of the most used tools to manage email and increase productivity.

Hiver

Hiver is ideal for collaborative workspaces and increasing email productivity. For example, you can use it to set new group email names like “Support” or “About” and assign team members to those categories. Within the platform, you can assign emails to specific people, collaborate on messages when needed, and eliminate the need for the hectic CC and BCC lines.

salemobile

You can automate and track your email communications with tools like SalesHandy that integrates with Outlook or Gmail. You can also schedule emails to be sent at specific times. For example, you could send a sales email at 6:00 p.m. and have it arrive at a sales-optimized hour like 10:00 a.m., following the trend.

thunderbird

What if your email inbox was more user-friendly, similar to how you browse the web? Thunderbird achieves this by turning your inbox into a “tab” view of events. That means you can control your email the same way you manage your web browser, and when you’re done, you can close the task and go about your day.

Microsoft MyAnalytics

If you don’t use Gmail, don’t use EmailAnalytics to analyze your team’s productivity and time usage. You can use MyAnalytics for Outlook and Microsoft products instead. For example, you can use it to determine how much time your employees spend on email and how they use their calendars.

mail stream

Mailstrom might be the most acceptable email management solution for you if you’re less interested in turning your email manager into a task management system and more interested in cleaning out your inbox from top to bottom. You have full control over different filters and sort your messages by parameters like attachment size, send time, sender, recipient and more.

nudge mail

Nudgemail can be a good option for your automated notification needs. You can define time intervals and individual hours and days in your address lines. Then Nudgemail will send you a reminder email to follow up at the time and date you specified.

mailchimp

MailChimp has established itself as one of the leading email marketing companies in the world. You can start for free and send up to a few hundred emails from your company account. The platform is very user-friendly, with ready-made templates and the ability to change your designs.

You can use it to manage your lists, import subscribers, track and analyze the past performance of your campaigns.

There are other email solutions that you can use to increase email productivity or do creative things like: B. Adding personalization to your sales emails. However, using these tools can be overwhelming for you, especially when you have tons of work and meetings planned throughout the day.

Who has time to go through these tools, install them on a phone or computer, and then figure out how to use all of their features? Definitely not a company founder like you!

Can I do better email management with a virtual assistant?

It’s a big yes!

A tool cannot guarantee you the results you expect. Also, the biggest problem is lack of time. Imagine a situation where you have to attend an important business meeting and at the same time a client sends you an urgent email. What would you prioritize? This problem of prioritization is a challenging decision for every entrepreneur. However, you can escape this challenge by seamlessly tackling both situations with the help of a virtual assistant. Ultimately, the client mail and business meeting are equally important, and a VA can handle email management while you conduct the meeting.

In addition, you have to deal with another problem area. Each tool will help you solve just one or two problems. So how many tools can you really invest in, and is it worth it?

However, consider what your virtual email assistant can do for you once it integrates the appropriate technologies for your needs:

• do follow-ups
• Create a schedule to send emails at the right times
• Arrange emails in a fresh, user-friendly interface.
• Create a Do Not Disturb option so you can work more efficiently.
• compilation and analysis of the data

If all of this sounds like something you want to do to get your email in order, consider hiring an email virtual assistant to help.

Photo credit: Canva

Who is a Virtual Email Assistant?

A virtual email assistant can save you from thoughts like, “I get emails every day and I leave them unattended every time.” They can help you best organize emails, follow-ups, schedule and email to handle mail organization.

They can handle the most demanding email tasks with their experience and email management strategies, so you don’t miss any important emails and get maximum profits. And that sounds like multiple tools in a single virtual assistant!

But let’s understand in detail what a virtual email assistant can do, along with managing the inbox:

• Use your email account: Suppose you spend most of your time working through a Gmail account. Which plugins and programs can help you organize and automate your email life as much as possible? A virtual assistant specializing in email can organize you.
• Manage tracking: Following up on potential leads is important to many business owners, but it takes up all of their time. A virtual email assistant can help by making sure all leads are kept up to date. They also help you sort critical emails so you can focus your free time on important tasks first.
• email know-how. Honestly, many of us aren’t very good at email. Yes, we believe we are. But how often do we really sit down and do it when it comes to tracking, planning our calendar, or integrating a management system? Email organization has probably been on your to-do list for a long time. have you made any progress If not, it’s time to hire a virtual email assistant.

Photo credit: Canva

And what about the cost of hiring a virtual assistant?

Nice that you asked! Keeping track of costs is essential for business owners, and working with a virtual assistant can save you a lot of money. You can save about 80% of expenses by hiring a virtual assistant because –

1. You have to pay hourly rates for a virtual assistant.
2. You do not have to bear the additional costs of a full-time position.

When hiring a full-time employee, consider all of the costs involved: benefits, additional office space, and setting up a workspace for them. That’s another thousand dollars or more if you don’t have a computer to use at work. You can have a virtual assistant help you work remotely while you get started.

In addition, you can easily save hours by hiring a virtual assistant for an email organization. This is where Wishup comes in to offer the best solutions and help you build a remote team in less than 30 minutes. Just email to [email protected]tell us your requirements and we will match you with your ideal business fit.

Email management tools alone may not work, but having a VA can be the stepping stone to success you need because when the workspace is a matrix, then a VA is like owning controls to win!

So stop worrying about that flooded inbox. Instead, just visit the Wishup website for a free consultation and hire a virtual assistant today! You can also check out the 12 best calendar management apps here.